Office Relocation with Agarwal Cargo Packers and Movers means the relocation of the operations of the Business currently conducted in the Excluded Building to the New Office Building.

How to Plan for an Office Move

It’s difficult enough to keep business productivity high in your office on a normal day. But what about when you’re trying to move your office from one location to another?

During an office move, stress levels shoot up for the whole staff. They’re trying to get work done amid distractions and potentially a lot of confusion. And company leaders have even more to worry about: the move can threaten a business’s bottom line in several ways.

Office Relocation with Agarwal Cargo Packers and Movers

Moving fees are expensive on their own, but lost productivity from an ill-planned move can lead to missed deadlines and damaged client relationships. And if you don’t plan properly, move-related disruptions could continue to haunt your company for months. Just a few examples: Delayed deliveries and invoices because they were sent to the wrong address, misplaced office property (physical and intellectual), and disgruntled team members who don’t have the tools they need in their new offices.

Assuming you’ve already found the perfect space for your new business, it’s time to nail down the logistics of how to get your company moved in — as smoothly as possible.

But after your initial employee research is finished, create an office move checklist or master plan that includes some combination of the following tasks:

• Create/review the moving budget
• Create a communications plan to keep employees informed regularly
• Create an inventory of furniture and equipment (including hardware and software)
• Find a moving company
• Consult with potential interior designers/architects
• Notify vendors, clients, and other partners about the impending move and new address
• Create and finalize a new seating plan for the office
• Finalize the move-day schedule
• Order boxes and moving supplies
• Order new company stationary / business cards/brochures/marketing materials if necessary
• Make sure the office is move-in ready (internet working, mailing address forwarding set up)
• Make sure everything is running (electricity, internet, etc.) at the new office space well before move-in day
• Stock coffee/snack refreshments in the new office prior to moving day
• Change the official mailing address
• Create a moving day timeline with the help of your moving company
• Give employees instructions on how and when to access the new office, including how and where to park
• Designate responsibility for moving specific physical items (for example, when will employees clean out their desks? Will they transport their own computers?)
• Redirect phone numbers
• Collect old keys and issue new ones